FLORIDA MAE MENDOZA

Managed high-volume incoming communications, including company emails, telephone calls, and inquiries, ensuring timely responses and accurate coordination for all stakeholders.

Orchestrated complex meeting and appointment schedules, optimizing daily operations and executive calendars to enhance productivity.

Prepared critical business documentation, including quotations, purchase orders, permits, and project-related documents, ensuring compliance and smooth project execution.

Implemented and maintained robust digital and physical filing systems for easy access and proper record management, improving document retrieval efficiency.

Executed precise data entry and document updates, contributing to accurate reporting and streamlined administrative workflows for various departments.

Supported engineers and management with comprehensive project documentation and administrative coordination, enhancing project timelines and operational efficiency.

Managed petty cash reconciliation and expense monitoring, ensuring financial accuracy and compliance for operational expenditures.

Coordinated procurement requests for office supplies and courier services, optimizing resource availability and logistical efficiency.

Facilitated critical communication channels between management, clients, supervisors, employees, and site teams, enhancing operational alignment and project delivery.

Generated detailed daily, weekly, and monthly reports, including manpower, attendance records, and operational updates, informing strategic decision-making.

Maintained accurate employee records, timesheets, and leave records for a large workforce, ensuring compliance and operational efficiency.

Oversaw comprehensive data entry, filing, and document control processes, improving record-keeping accuracy and accessibility for critical operational data.

Orchestrated daily schedules and manpower deployment, optimizing resource allocation and task completion across multiple sites.

Supported recruitment and onboarding processes, including documentation and employee file management, streamlining new hire integration for a growing team.

Facilitated accurate payroll preparation by monitoring attendance and timesheets, ensuring timely compensation for employees.

Managed supplier coordination and procurement processes, including quotations, purchase requests, and invoice verification, achieving cost efficiencies and maintaining vendor relationships.